Proactive SEO Reputation Management in 6 Easy Steps

A negative mention by a noisy, unsatisfied customer or ex-employee bent on
vengeance, or a negative review in Yelp, Citysearch, Google Reviews, or any

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other online review forum (or even message board) can destroy new business and
hurt existing business. A negative item appearing in Google, Yahoo or Bing under
a keyword commonly searched for by your potential customers might not just hurt
your business – it can put you out of business.

One of the hardest things to sell to any company is proactive SEO reputation
management. Talk to the bean counter, and they shoot it down because the
potential return on investment is not calculable. You’ll never know what your
return is on a proactive reputation management program. ROI calculations would
require two identical crises, one with your proactive reputation management
program in place and one without. Then you could see the differences – maybe.
Talk to the marketing department and there are always more fun and sexy ways to
spend budgets rather than protecting your reputation. Risk managers? They are
probably the most likely group to endorse a proactive reputation plan, but most
underestimate the true risks. They would be much more apt to put thousands of
dollars into an insurance program that will never be used rather than spend
money fortifying the online reputation of the company.

So, most online reputation management work is done with several people’s
proverbial hair on fire. After the crisis hits.

It’s like the company, after receiving word that they are having a heart attack,
decides to order a salad instead of the double cheeseburger. That salad won’t

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fix your problem. Eating healthy may have solved your problem years ago, but now
it’s just a salad. You need a bypass. Proactive reputation management is like
eating healthy. It may not prevent you from having a heart attack, but it is
going to make your chances for survival much greater. And like eating healthy, a
proactive reputation management program is a lot easier than it sounds.

I’ve broken proactive SEO reputation management down to six steps. Of course,
there is a lot more that can be done in a comprehensive program – but like
eating healthy, we all have to start somewhere. By following these six steps,
you can start working toward protecting your online reputation. And hopefully,
when you come to me during a crisis, we won’t be pulling out defibrillator to
perform resuscitation.

The best part is, every one of these steps can be done for free. That’s right –
free, gratis, no cost. The only thing you have to invest is your time.

  1. Set up monitoring: There is no excuse for failing to monitor your
    brand, whether it is your company name, your executive’s names, your own
    name, all of the above – you get the picture. You need to know what people
    are saying about your brand. You need to be following mentions of your key
    people. If you don’t know what’s going on, you enter into any crisis wearing
    a blindfold. Monitoring helps you identify potential influencers, find false
    rumors and show potential viral hotspots. 

    There are literally hundreds of tools out there for monitoring – many with
    features you simply don’t need. To get started, set up a free
    Google Alert. If that’s not
    enough, check out fellow PubCon speaker Andy Beal’s
    Trackur. There’s a free version. If you
    want to get really sophisticated, check out

    this post
    from PubCon speaker Marty Weintraub about setting up a
    reputation management dashboard for free.

  2. Audit your SERPs: The search engine results page (SERP), which is
    simply the page that appears with results after a query has been entered
    into a search engine, can provide you with the data you need to know before
    a crisis hits. Just do a simple search on Google for your company name. Look
    at what’s out there – take notes. Find any potential damning material and
    watch it closely … but what you really want to find is positive or neutral
    content that might be lurking around page 3-4. 

    This content is golden, because we know that Google finds it at least
    somewhat relevant for the keyword you target. In our audits, we try to find
    a minimum of 20-30 pieces of Web real estate per keyword. This content
    could, with the help of a few links, be pushed to the front page – perhaps
    replacing negative content that appears after a crisis.

  3. Interface with Influencers: Once you have your monitoring in
    place, you should start to see who is talking about your brand, your
    industry, etc. If these people are Twitter users, you can use the free tools
    at Klout to determine their overall
    influence. If they aren’t heavy Twitter users, look them up. See how others
    are interacting with them. In fact, do this even if you can use Klout. 

    Then you need to become friends with them. Becoming friends with someone
    doesn’t mean spamming them, or superficially adding them to some automated
    list. I’m talking true interactions. In my years of crisis communication,
    probably the most important lesson I’ve learned is that it’s hard for people
    to be critical of you and your company if they consider you a friend. And
    when a crisis happens, you need friends in order to help defend your

    Third party verification of what you say has considerably more influence and
    believability than anything you say about yourself. This is a founding
    principal of public relations. Plus, from the SEO side, friends can give you
    links. And we all like links, especially during a crisis. Ask your friends
    to post links to the properties you’ve identified in step 2. You might be
    surprised how little it takes to vault that Web real estate to the first

  4. Create Great Content – Over the years, how many times has the
    overused phrase “content is king” been uttered by speakers in the hallowed
    halls of PubCon? Based upon the Panda update, perhaps not enough. One of the
    most under-rated proactive reputation management techniques is bolstering
    your own online presence. This isn’t done through fancy automated
    syndication techniques or black-hat linking techniques. It’s done by
    creating useful content that gets naturally syndicated simply because it’s
    good content. 

    I don’t care what kind of business you have, you can create compelling
    content that appeals to your niche. Don’t know what to write about? Go back
    to Step 1. What are people talking about? One tool we use almost every day
    is the Google Wonder Wheel. Find it by doing a search in Google and looking
    to the left. Look for the bolded words “All Results,” the second link below
    that says “More search tools.” Click that link. You should see a listing
    called “Wonder wheel.” The Wonder Wheel, by definition, is a visual
    hub-and-spoke display of relevant search terms. Type in one of your main
    terms and see what related searches there have been around it. Look for
    questions your potential customers are asking, and then create answers to
    those questions. Not only will this get you links to improve your SEO, but
    it can also bolster your reputation as a thought leader and a source of

  5. Run a Fire Drill: I have a son in kindergarten. He has sensitive
    ears. Therefore, he hates alarms. Therefore, he hates fire drills. Many of
    us, in our businesses, also have sensitive ears. We don’t want to look at
    our own weaknesses, much less prepare for what might happen if those
    weaknesses are exposed. 

    If everyone knows what to do when a crisis happens, you can avoid a lot of
    confusion and wasted time. And, hopefully, get everyone out alive. Create a
    simple crisis communication plan. If something negative appears in the
    SERPs, what are you going to do? Will you reach out to your existing
    customers in case they see the item in the search engine? Who will respond
    to any media or blogger inquiries, if they come in? What are you going to
    tell new business prospects?

    I have always advocated getting all of your potentially affected
    shareholders in the same room, at least once per year, to brainstorm worst
    case scenarios. Once you’ve outlined the worst case scenario, assign
    everyone a role in dealing with the crisis. That way, when the crisis comes
    (even if it isn’t exactly like the worst case scenario), everyone knows what
    to do. I could write an entire column on how to set up your crisis
    communication plan – but you don’t need years of experience to set up a
    simple, tactical crisis plan. A little bit of communication upfront can save
    a lot of panic later.

  6. Be a part of the Conversation: If you aren’t participating in the
    dialogue that is shaping your industry, you probably aren’t considered a
    thought leader. Some have asked me, “What does being a thought leader have
    to do with SEO?” It’s all about the links. Perceived thought leaders get
    links. Good. Links. People listen to what they have to say and link to what
    they have to say. 

    Go back to step 2. If you’ve identified positive content, as a thought
    leader, you can point others to that positive content. They link to it. It
    starts to move up and rank for the keywords with which you are concerned.
    Then you push out a negative result

    In a future column I might talk about Google Suggest and how that is
    affecting businesses and individuals exponentially – but for now, let’s just
    take in the fact that Google Suggest is based upon search volume. If you are
    a thought leader, you can drive search volume and links. You become a
    thought leader by participating and contributing to online conversations in
    your area of expertise. If you are a thought leader, you have a lot less
    ground to cover if a crisis hits.

So there you have it. Follow these six steps and you’ll be ahead of 90% of
the companies out there. Preparation is the key. When a crisis hits a blank
slate, the crisis always wins. These steps let you at least put something on
your slate. Of course, if you want to really bolster your online reputation,
contact an experienced reputation management consultant. We’ve got several of
those here at WrightIMC.


With more than fifteen years of hands-on and strategic experience in
interactive marketing and a background in traditional and interactive public
relations and journalism, Tony Wright, CEO and Founder of WrightIMC (
has spent his career helping businesses of all sizes be profitable on the Web.
Wright is a search marketing expert and also has extensive experience in online
crisis communication and brand reputation strategy, including corporate blogging
and corporate monitoring, most notably directing the online corporate reputation
management strategy for American Airlines immediately following the events of
September 11, 2001. Wright served as president of the Dallas/Ft. Worth Search
Marketing Association and is a sought after speaker at industry events. His blog
is Read Tony Wright’s PubCon biography.